Housing Agreements & Renewals

Students

The housing agreement will be sent automatically through DocuSign. Once the signed agreement is processed by Columbia Residential, a copy of the agreement is automatically sent to the resident for their records.

Agreement start/appointment date changes cannot be accommodated within 14 days of move-in. Appointment changes must be requested at least 14 days prior to the scheduled move-in date. We may be able to change move-in dates but your billing start date will remain the original date submitted upon selecting housing. 

Most student housing agreements end May 31, though students who will graduate after the fall semester may receive a housing agreement that ends December 31. 

Students eligible to continue in housing will receive a renewal approximately 1-2 months prior to the end of their current agreement. Renewals are offered for one year or the end of affiliation, whichever comes first. Students who renew their agreement beyond May 31 are responsible for summer rent, but they may choose to sublet their unit during the summer as long as they follow subletting guidelines.

Student residents in couple or family housing must complete the recertification process before becoming eligible to renew their housing agreement.

Renewals are sent through DocuSign and residents must sign the renewal upon receipt. Residents who fail to sign the renewal by the deadline must vacate housing by the end of the current agreement.

Once the signed renewal is processed by Columbia Residential, a copy of the agreement is automatically sent to the resident for their records.

Kindly note, a rent increase (between two and five percent) goes into effect every June 1.

Residents who need additional time to finish their degree may be eligible for a housing extension. To request more time, residents may request an affiliation review through the Tenant Profile tab of the Housing Portal. Approvals are granted by individual schools based on their needs.

For students, affiliation review requests may be submitted between October 1-31 in the fall and between February 15 - March 15 in the spring. Residents will be informed of the decision prior to the end of their affiliation. Residents who are approved for additional time must sign a housing renewal.

Please review the Affiliation, Housing Agreement and Renewal FAQ for more information!

Faculty, Staff & Postdocs

All housing agreements are sent via email through DocuSign. For Postdocs, housing agreements are automatically sent after an offer is accepted (typically within 24-48 hours). Non-tenured faculty and eligible staff receive housing agreements 10 days before their scheduled move in date. Once the signed agreement is processed by Columbia Residential, a copy of the agreement is automatically sent to the resident for their records. 

Agreement start/appointment date changes cannot be accommodated within 14 days of move-in. Appointment changes must be requested at least 14 days prior to the scheduled move-in date. 

Faculty, staff and postdoc housing agreements are typically for one year or the end of affiliation, whichever comes first. 

Residents eligible to continue in housing will receive a renewal approximately 1-2 months prior to the end of their current agreement. Renewals are offered for one year or the end of affiliation, whichever comes first.

Postdoc residents in couple or family housing must complete the recertification process before becoming eligible to renew their housing agreement.

Renewals are sent through DocuSign and residents must sign the renewal upon receipt. Residents who fail to sign the renewal by the deadline must vacate housing by the end of the current agreement.

Once the signed renewal is processed by Columbia Residential, a copy of the agreement is automatically sent to the resident for their records.

Kindly note, a rent increase (between two and five percent) goes into effect every June 1.

Residents who need additional time to finish their degree may be eligible for a housing extension. To request more time, residents may request an affiliation review through the Tenant Profile tab of the Housing Portal.

Faculty, staff & postdoc affiliation review requests may be submitted at any time. Requests will be approved or denied by the school or department, and residents will be informed of the decision prior to the end of their affiliation. Residents who are approved for additional time must sign a housing renewal.