Faculty, Staff and Postdoc Housing Selection

Housing Selection: Basics

Housing selection is the assignment process in which participants view a list of available apartments and the information available for those apartments, then directly select the apartment they wish to live in through the Housing Portal.

A description of apartment types can be found on our website under Accommodations.  

In order to participate in housing selection you must:

  • New applicants: submit a housing application in the Housing Portal, be eligible and approved for housing
  • Current residents: submit a transfer application in the Housing Portal and be approved to transfer

After being approved, an appointment date and time with be assigned to you. Information about your appointment will be sent to the email address you provided when creating your Housing Portal account. It is also available at the bottom of the “Housing Selection” page on the “Assignment” tab in your Housing Portal.

If you need to change your appointment time, email [email protected]. Please make a note of your appointment start and end time as you will not have access to the list prior to your appointment, and your selection must be completed prior to your appointment end time. 

Please understand the demand for housing exceeds the supply, and not everyone can be allocated for housing. If you no longer need housing, please let us know immediately so that we may accommodate another applicant. 

Housing Selection: Appointment Time

Ensure you have access to your Housing Portal prior to the start of your round. On the date and time of your self-selection appointment the “Select Apartment” button will become active at the bottom of the Self-Selection page. This button will only become active upon checking you agree to the terms and conditions of self-selection.  

If you are unable to make your scheduled round, you must contact us by email ([email protected]) at least 48 hours prior to the start of the round to request that it be rescheduled. 

If you skip your appointment, your approval will be retracted and you will need to submit a new application in the Housing Portal.

Housing Selection: Participation

We recommend participating as soon as your appointment begins, and your selection must be confirmed by the end of your appointment. Others may be selecting housing at the same time, so please keep in mind that availability could change at any time during your appointment. 

No, unfortunately we do not yet have a mobile application for housing selection. While you may be able to pull up the Housing Portal on a mobile device, the page is not designed for a mobile layout and may interfere with the functionality. Additionally, you may face issues when trying to download a floor plan. 

After clicking “Select unit” on the housing selection page, the screen will load a list of apartments you are eligible to select. You may review the list and confirm a unit.

Unfortunately, we do not yet have pictures of every apartment. We understand the desire for photos and we are working with our team for this to become an addition in the future. For now, you can review sample photos of apartments on our Housing Accommodations page. 

Some apartments do have floor plans, if the apartment you are interested in has a floor plan you will see a hyperlink to download the floor plan for that apartment. If you wish to review the floor plan, please ensure you are using a computer not a mobile device, as it downloads as an attachment, not a pop-up. 

You are able to see the:

  • Building address
  • Floor number
  • Unit number
  • Apartment type
  • Bedroom type: shared or private
  • Bathroom type: shared or private
  • Number of beds available in the unit
  • Floor plan (if available)
  • Monthly rent
  • Earliest date to move-in
  • Unit size
  • Amenities

If the apartment is a shared apartment, you will also be able to see the respective roommate information and if there is an approved animal in the apartment.

The amenities listed on the housing selection page are: 

Yes, you have the ability to sort by address, size, or rent. 

You can also filter by a variety of amenities, residence types, move-in date, rent, and apartment size. In order to filter by your selections you must select “Apply Filters” at the bottom. If you wish to clear the filters, select “Clear Filters”. 

Please prioritize your filters by necessity (I.e. rent range, preferred move-in date) when filtering through the list. 

No, the furniture status of an apartment cannot be altered. If you need an apartment which is either furnished or unfurnished ensure you select an apartment which is labeled as such. Please note, most apartments are unfurnished. 

A description of furniture included in each respective furnished apartment can be found here

You are able to select a maximum of two apartments to receive offers for. If you do not see more than one apartment you would like to select to receive an offer for, you can make only one selection. 

If you find an apartment you would like to select, click the blue “Select” button for that respective apartment.

Upon selecting an apartment, the details of the apartment you’ve chosen will move to the top of the page in a bright blue box. You will have 5 minutes to review the information and confirm or cancel your apartment selection.

If you want to select this apartment, click “Confirm”, if you wish to select a different apartment, click “Cancel”. Prior to clicking confirm, ensure the apartment you have selected is one of the apartments you want to receive an offer for.

Once you receive an offer by clicking “confirm” you cannot undo your selection. 

If an apartment has been selected by another participant during your housing selection appointment, a “Locked” label will appear in place of the selection button. The other participant viewing the apartment will have 5 minutes to select confirm or cancel. If they confirm, the apartment will be removed from the list. If they click cancel, or do not confirm within the 5 minutes allotted, the apartment will be returned to the list. 

When you are ready to select and confirm an apartment, click the “Confirm” button in the light blue highlighted selection box and you will be prompted to the assignment page. On the assignment page you will receive an offer for the apartment you selected. 

If you would like to select another offer, please click the "return and select a second offer" button on the offer screen and make your second selection. 

No, the two apartments you confirm as your offers are your only two offers – you cannot return to the selection page after confirming two apartments.

If you wish to select different apartments after having received two offers you must decline your offers and submit another housing application in the Housing Portal.

Please note, multiple rounds are occurring per day, therefore inventory is constantly changing and an apartment you might have seen before may no longer be available. 

Housing Selection: Accepting/Declining an Offer

You will have five business days to accept the offer in the Housing Portal. Please note, a security deposit (equivalent to one month’s rent) is required to accept the offer. 

The security deposit allows you to accept your offer and the security deposit will be returned upon vacancy according to the terms of the lease. 

Yes! If you happen to be in the area during your self-selection round prospective residents can log into the Housing Portal and set up a viewing appointment during your offer period (within five business days of the offer being sent).

Please note, viewing appointments cannot be made or changed on the same day, and can only occur if the apartment is vacant and available for viewing. 

Select a tentative move in date – move-in appointment changes can be requested so long as it is at least 15 days prior to scheduled move-in date. 

Agreement start/appointment date changes cannot be accommodated within 14 days of move-in. 

Yes! Prospective residents can log into the Housing Portal and set up a viewing appointment.

Please note, viewing appointments cannot be made or changed on the same day, and can only occur if the apartment is vacant and available for viewing. 

If you decline your offer or it expires, you will need to submit a new application

Have a question you think we missed? 

Email us at [email protected] so we can help address your question and possibly add it to this page to help other potential residents!