Billing and Payments

 

    Students

    All students who have accepted an offer for housing are billed via Student Financial Services (SFS). Students should visit the SFS website when ready to set up their billing account and make the first payment.

    Housing is billed on a monthly basis, and payment for each month is due on the due date on the bill where that charge appears. Rent for the first month is pro-rated based on the move-in date.

    Benefits of billing via Student Financial Services

    • Several payment options, including online check, wire transfer, and in-person payments.
    • A $750 pre-payment credited against the first month's bill instead of a full month's rent as a security deposit
    • Ability to manage all University financial obligations in an accessible online account

    All students who have accepted an offer for housing are billed via Student Financial Services (SFS). Students should visit the SFS website when ready to set up their billing account and make the first payment.

    Housing is billed on a semester basis. The semester rental charge will typically appear on the first billing statement for that term, and payment for the full semester is due during the first billing cycle. Rent is pro-rated based on the move-in date.

    Benefits of billing via Student Financial Services

    • Several payment options, including online check, wire transfer, in-person and monthly payment plans (housing-only or all charges)
    • Ability to manage all University financial obligations in an accessible online account

    Monthly Billing beginning Fall 2020

    Summer 2020 is the final semester where students are billed on a semester basis. Starting in Fall 2020, all students billed for housing via SFS will be billed monthly.

    Nelnet and SFS now offer a payment plan for housing charges only. The housing-only payment plan will be available until July 2020, after which all residents will be billed monthly for rent.

    By signing up for the housing payment plan, students will be able to split their semester housing charge only into monthly payments.

    • Summer Housing Plan: June to July

    Each semester plan requires a $25 enrollment fee, paid directly to Nelnet upon sign-up. Columbia Residential will reimburse the cost of the payment plan to any resident enrolled in the plan until Summer 2020. Reimbursement of the enrollment fee happens automatically around the middle of summer.

    After July 2020, all residents will be billed monthly, so Columbia Residential will no longer reimburse the cost of the enrollment fee for any payment plan offered through Nelnet and SFS.

    Payment Dates:

    • 10th of each month: first payment attempt  automatic debit
    • 20th of each month: second payment attempt  if first attempt is unsuccessful 
    Screenshot of payment plan options on SSOL and Nelnet

    Signing Up:

    • Log into Student Services Online and View E-Bill
    • Click Payment Plan
    • Under Available Payment Plans, choose the Housing Payment Plan

    Important Information:

    • Signing up for the plan may happen only after housing charges have already posted to a student’s account.
    • The plan will terminate if the setup fee and initial payment attempt fails due to insufficient funds.
    • The plan will terminate after a second payment attempt fails due to insufficient funds.  

    Leased Units 

    Students who moved into leased units prior to 2017 are billed through the Office of the Controller. Residents billed by the Office of the Controller must pay by check and should contact the office directly with questions about their bills or payments.

    Faculty, Staff and Postdocs

    Faculty, staff and postdocs are billed on a monthly basis. Billing and payment is managed by the Office of the Controller. Residents billed by the Office of the Controller must pay by check and should contact the office directly with questions about their bills or payments.

    When they accept a housing offer in the Housing Portal, faculty, staff and postdocs are asked to confirm whether they have a U.S. Social Security Number or Tax ID Number. Providing this information at the time of acceptance allows Columbia Residential to make sure that the appropriate security deposit tax forms are included in the lease before it is sent to the resident for signature. Residents who have a U.S. Social Security Number or Tax ID Number will complete Form W9, and residents without one will complete a Form W8-BEN and must provide a copy of their visa.